Registration and Race Briefing
- When: Thursday 07 December 2018
- Time: 14h00 until 18h00
- Where: The Grove Mall – In the Lower Level Parking area - In Front of Nedbank
- Time: From 19h00
- Included: Meal – meals ready from 18h00.
- Bring along any document to identify yourself.
- Solo riders must register and pick up race packs by themselves and may be joined by their support driver, however, the support driver may not collect on behalf of the solo rider or any other rider.
- One team member/rider may register and collect race packs on behalf of other team members from the same team.
- Support drivers are not allowed to register and collect on behalf of the riders.
- Go to the designated station for Solo, Two Person and Tandem or 4 Person registrations.
- Riders and drivers must bring with their signed indemnity document to registration.
- You will not be allowed to register without your signed indemnity document. If you are picking up race packs for team members then you need to present their signed indemnity forms.
- Each rider as well as the support vehicle driver must sign on ONE indemnity document.
- Completion of the indemnity document must be done in advance or at the registration venue but not at the registration official desk. (Indemnity forms will be available on the website to download as well as at the registration venue)
- Go to your designated registration table which will clearly be marked Solo, 2-Person (tandems) and 4 -Person
- Sign and Collect 1 x A4 envelope with all race numbers, race booklet and support vehicle stickers.
- Collect Goodie bags.
- Make sure the correct numbers are in the envelope as well as meal and drink tickets.
- Race briefing is compulsory to all riders and drivers.
- Proceed to the T-Shirt station for Solo, 2 Person or 4 Person collections
- Riders and 1 x driver will receive a T-Shirt, no goodie bags or T-Shirt for the 3nd driver.
- ONLY riders will receive special dash gift.
- Any further enquiries must be done at the Enquiries Desk and not at the registration Official.
Race Number / Rider Identification
- All bikes must have the rider's race number board attached to the front of the bike.
- The race number on the board must be visible from the front and free from obstructions like cables or other items.
- Riders on bikes without a race number board at the front will not be allowed into the Start Zone to start.
- The race number board must be fitted securely and stay there for the duration of the event.
- The race number board must not be modified in any way, including cutting, folding or adding/removing stickers.
- On the back of each number is a orange RFiD Time keeping tag – Please DO NOT REMOVE or damage the tag.
- It is each rider's responsibility to check that he/she has the correct number attached to the bike as the back of the race number displays personal info specific to the rider.
- Helmets must comply to international safety standards as specified by 'ANSI' or 'SNELL'.
- Riders found riding without a helmet at any time during the event will be disqualified immediately.
- Riders should wear a helmet that's properly fastened whenever he/she is riding.
- Be sure your bike is in good mechanical order.
- Riders must start and finish the event on the same bike.
- No Time Trial/Aero bars will be allowed.
- No earphones allowed on stages 1 and 6
- Earphones will be allowed but not recommended on stages 2-5, however, for your own safety you will only be allowed 1 x earphone in your left ear.
- Riders are not allowed to attach any device like straps or ropes to their bikes in a effort to assist another rider.
- All riders must have a red rear light fixed to either the bike or rider.
- This rear light must be visible to a vehicle traveling behind the rider.
- This light must be switched on at sunset and stay on until sunrise.
- No part of the rider or bike should obscure the visibility of this light when viewed from behind the rider or bike.
Rules of the Road
- The route utilizes national and public roads of Namibia therefore Namibian Rules of the road apply
- All riders and drivers must adhere to the rules of the road at all times
- No exceptions, privileges or leniency to the rules of the road are granted to any rider or driver.
- Riders and drivers should keep to the left side of the road.
- All drivers of support vehicles are to drive at the event speed limits with regards to safety and the minimizing of dust, flying stones etc.
To ensure the safety of all participants, strict rules apply to this aspect of the event.
- Only ONE support vehicle per team will be allowed.
- Duplication of vehicle support stickers are not allowed and will result in immediate disqualification.
- One support vehicle may support more than one team or rider, however, a 4 person support vehicle may not support a 2 person team or a solo rider, especially at checkpoint 1 and 2.
- 2 person or solo support vehicle may not support a 4 person team.
- Towing of trailers by support vehicles is allowed.
- All registered support vehicles will depart from the Start Zone at the latest 45 minutes prior to the 15h00 start of the race.
- 2 Person and 4 Person team support vehicles will proceed to the 1st Checkpoint and await their riders.
- Solo support vehicles must take the designated route directly to checkpoint 3 and are not allowed to use the route via checkpoint 1 and 2.
- 2 Person team support vehicles will not be allowed to checkpoint 3 via checkpoint 2 but will be directed via the C26 towards checkpoint 3 at checkpoint 1 until 17h30 where after 2 person support vehicles must return to Windhoek to take the same route as the solo vehicles. (Please consult the support vehicle map for details)
- No vehicles will be permitted to travel back against the direction of the route, except 2 person support vehicles from 17h30 back to Windhoek from checkpoint 1.
- Once the team rider has departed on a stage, the support vehicle will leave the Checkpoint and travel without stopping until the next Checkpoint.
- Support vehicles are not permitted to stop anywhere between checkpoints along the route, unless special permission has been granted. Such vehicles will have an OFFICIAL or MEDIA sticker on. Medical vehicles are allowed to stop in order to provide medical assistance.
- Support vehicles are not permitted to render any assistance to any riders on a stage (unless deemed an emergency situation).
- Support vehicles are not permitted to drive behind, next to or in front of their team rider/s in an effort to offer assistance of any form (eg: additional lighting).
- Speeds of support vehicles are to be kept to a maximum of 40km/hr when passing riders
- Always be aware of riders coming from behind on a descend.
- Speeds of support vehicles are to be kept to a maximum of 60km/hr when traveling on 'clear' roads.
- Support vehicles which are purposefully breaking the above rules will result in the disqualification of their teams.
- Public vehicles, traced to a specific team/s, which purposefully show no respect or regard for the rules of the event will result in the disqualification of those team/s.
- All team litter and refuse is to be removed by the support vehicle responsible for that team.
- No flashing or strobe lights allowed on support vehicles.
Support Vehicle Identification
- The A4 envelope will contain 2 stickers (1 x A4 and 1 x A5) with the team number printed on both. These stickers needs to be displayed on the support vehicle as follows:
The small one (A5 size) in top left corner of the front windscreen (passenger side) and the larger A4 in the top left corner of the rear window. If the support vehicle is shared by more than one team, all the team number stickers must be displayed.
- Duplicated support vehicle stickers used on more than one vehicle will result in immediate disqualification.
Support Vehicles and Drivers
- Each team is allowed ONE support vehicle only. a Team can have more than one support driver, but only one driver will be officially entered for the event.
- Support vehicles are allowed to tow trailers.
- Teams can share a support vehicle and we actually encourage this as it means less traffic and dust on the route, however, no 4 person support vehicle will be allowed to support solo or 2 person teams and no 2 person or solo support vehicle allowed to support a 4 person team.
Stopping along the route
- Your support vehicle is only allowed to stop at the Checkpoints and at the Finish Zone. Stopping at Water points or anywhere else along the route is strictly prohibited.
- No support vehicle is allowed to turn around and drive back along the route to look for or assist a rider. Riders can only receive assistance from support crew at the Checkpoints.
- Should the support driver encounter a rider requiring medical attention, it is deemed an emergency and you are allowed to stop to provide assistance. You should then phone one of the emergency numbers that will be handed out at race briefing. If the rider is in serious trouble do not leave the rider until medical personnel arrive.
- Support vehicles are not allowed to overtake riders on descends. Should you happen to be behind a rider on a descend you need to stay a safe distance behind the rider until the road flattens out or on an uphill. Make sure it is safe before you overtake the rider.
- Maximum speed for the duration of the route is 60km/hr
- Maximum speed when overtaking riders is 40km/hr
- Support drivers who exceed the speed limit or drive recklessly risk the disqualification of their riders.
- Absolutely no littering will be tolerated.
It is the responsibility of the support crew to ensure that all team litter is collected and the area is clean before they depart for the next checkpoint.
Should a rider or support driver be found guilty of littering the entire team will be disqualified.
- No open fires are allowed anywhere along the route. This time of the year the grass is dry and even a small spark presents a major fire hazard.
You are allowed to use gas or liquid fuel stoves but make sure it's not close to anything combustible and do not leave it unattended.
Just use your normal camping awareness to prevent any accidents.
- The Nedbank Desert Dash is an extreme endurance event offering a challenge to all participants.
- The safety of all riders and crew under these conditions is a priority, therefore non-entered riders cycling along the route will not be allowed.
Medical and safety
The registration process requires that personal medical information be submitted. This information section must be completed in full in order to validate your registration.
- All medical information will be treated confidentially.
- All medical information is for use by the nominated Nedbank Desert Dash medical personnel.
- All riders must be in possession of a valid medical insurance.
- Riders without medical insurance will be responsible for their own medical cost. (Please see the Indemnity document)
- All teams should be in possession of an emergency (travel) medical kit in order to take care of minor injuries.
- Consult with your medical aid provider and ascertain whether your specific policy offers financial cover for an emergency in this type of event.
- We encourage all participants to undergo a medical examination at least 4 weeks before the event to make sure your health and fitness levels permits you to participate.
- In the event of a rider requiring medical assistance of any form, the event medical personnel reserve the right to remove the rider from the event should his/her condition be deemed unsuitable to continue cycling the event. The race doctor/medics' decision in this regard will be deemed final.
Stages and rider participation
- Solo Riders: All Stages
- Two Person Teams: Stage 1 by both riders. Stage 2 to 3 must be done by the 1st of the team riders and stages 4 and 5 by the 2nd team member. Stage 6 must be done by both team riders
- Four Person Team: Stage 1 must be done by the full team. Stages 2- 5, each team rider must do one of the four stages and stage 6 must be done by the full team.
- All riders have to follow the official race route. Any deviation from the route will lead to disqualification.
- No rider may ride more than their designated stages, ie; a rider may NOT continue riding onto the next stage. Doing so will result in that rider being disqualified.
- Stage 1 - Start to Checkpoint 1 - full team ride.
- Stage 2 - Checkpoint 1 to Checkpoint 2- single team rider.
- Stage 3 - Checkpoint 2 to Checkpoint 3 - single team rider.
- Stage 4 - Checkpoint 3 to Checkpoint 4 - single team rider.
- Stage 5 - Checkpoint 4 to Checkpoint 5 - single team rider.
- Stage 6. - Checkpoint 5 to Finish - full team ride.
- Full team and Solo riders must do this Stage.
- The full team (Solo, 2 Person, 4 Person & Tandem) must arrive at checkpoint 1 and only the rider starting stage 2 will be scanned to register the start of stage 2.
- Only when the full team arrives at checkpoint 1 will the next rider be allowed to start.
- A Marshal will re-direct all team riders not starting the next stage away from the scanning chutes.
- Solo riders to receive a start scan only when departing on stage 2.
- 2 Person teams to receive a start scan only by the rider nominated for stages 2 & 3.
Stages 2 – 5
- Once the team riders, tandem and solo rides arrive at the stage end, he/she must be scanned to register the end of the stage.
- Solo riders must register a finish and start scan at checkpoints 2-5.
- 2 Person riders must register a finish and start scan at checkpoints 2- 5.
- 4 Person riders must register a finish and start scan at checkpoints 2-5.
- No Start and Finish scans will result in a DNF.
- You are not allowed to be scanned a stage start before the previous stage finish scan is recorded.
- The rider completing stage 5 must register a finish and a start scan for stage 6.
- Team riders joining must register a start scan to start stage 6.
- The complete team must ride the last and final stage together.
- Numbers boards of incomplete teams starting stage 6 will be cut and will not receive finishers medals.
All DNF’s (Did Not Finish) must be reported at the checkpoint of the stage which was not completed by the rider.
Control Point Stickers
- Riders doing stage 4 must make sure to get a coloured sticker on their race number board when at the water point.
- ALL riders must make sure to get 2 coloured stickers at two different control points on stage 6.
- Water points will be set up at around the half-way marks between each stage location for stages 2 - 5.
- Water, jelly sweets, fruit and juices will be available at these water points.
- The event does not cater for personal choices of energy drinks, bars or foods. These should be carried by the riders themselves.
- NO team support vehicles are allowed to stop and wait for their respective riders at these water points.
- Support vehicles must proceed to the next Checkpoint location.
- Rider change-overs may not take place at the water points.
- Exclusive water and refresh points for Solo riders only will be set-up at Checkpoints 1 and 2. Checkpoint 02 (Kuiseb) will cater for Two Person Team first rider as well.
- Please take note that riders must rely on their support vehicles for water and food at checkpoint 3, 4 and 5.
- Food and drinks will be for sale at checkpoint 3 but not at checkpoint 4 and 5.
- Any rider without his /her own support are doing it on own risk.
- Start to Checkpoint 1 - Kupferberg (32kms): complete team to arrive no later than 18h00.
- Checkpoint 4 - Bloed Kopje : rider to arrive no later than 09h00 on Saturday morning.
- Checkpoint 5 - Goanikontes : team to depart on final stage 6 no later than 12h30 on Saturday afternoon.
- The event cut-off is at 15h00 on Saturday afternoon.
- Teams or riders arriving after the above time restrictions must be transported to the next Checkpoint by their support vehicle.
- Any team rider reaching Check Point #4 outside of the cut-off time either as a result of physical performance, bicycle mechanical failure or the like, will result in their total team being transported to Check Point #5 by their support vehicle.
- The full team will then continue riding from Check Point #5 to the Finish Zone in Swakopmund but will not receive a finishing position or finishers medals.
- Once the sweep vehicle has departed from the Checkpoint location, the race registers will be checked.
- Race officials will confirm that no rider is still out on the preceding stage.
- All event infrastructure will be removed.
- Any rider protests must be submitted in writing together with a payment of N$500 to an official at the Finish Zone timing point within 20 minutes of the rider crossing the finish line.
- Should your protest be found valid by the race committee, your N$500 will be refunded.
- Race category winners are eligible for prizes provided that no rules of the event have been contravened and no protests have been lodged against the winners.
- All teams / drivers must be 100% familiar with the event rules
- It is the responsibility of each rider, driver and team captain to familiarize themselves with and understand the rules of the event.
- Any rider or driver contravening the rules will result in their team being disqualified from the event.
- Event officials will be present at the Start Zone, Checkpoint locations and Finish Zone.
- Event officials are responsible for the stage completion register
- Event officials are responsible for reporting of any grievances or issues relating to the rules of the event.
- Reporting of any instances whereby riders may have shown need of assistance. (the officials will then liaise with the emergency services to ensure that necessary assistance was / has been carried out)